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Application Tracking & Compliance

Spray records & application compliance

Every application leaves a record. Make sure yours is complete.

Every pesticide, fertilizer, and chemical application on fields, blocks, or growing locations carries a legal and safety obligation. QA Advisor captures complete application records as part of your regular workflow. No extra paperwork after the fact. When an auditor, a buyer, or a regulator asks what was applied, when, and under what conditions, you’ve got the answer at your fingertips.

The problem

Records shouldn't depend on memory

Does this sound familiar? Recommendations go out as PDFs, applications get confirmed by text or phone call, and records get entered at the end of the day from memory. When an auditor or a neighbor asks what was applied and when, the answer is somewhere in an email thread, and what the wind speed or temperature was at application could be anyone’s guess. QA Advisor keeps those field journals complete and accurate, captured at the time of application.

Tasks add-on

Automate it with Tasks

The Tasks add-on assigns each application to the right operator, captures field conditions at the moment of completion, and generates the application record automatically. No manual entry, no chasing confirmations, no reconstructing details after the fact. Tasks works across QA Advisor, not just for application records.

Complete records

Nothing falls through the cracks

Every application record in QA Advisor captures what was applied, at what rate, on which field, block, or growing location, by whom, and under what weather conditions. This includes:

The product’s label information

Lot number for traceability

Re-entry interval (REI) and pre-harvest interval (PHI)

Operator license number

Records can be created automatically through the Tasks workflow or entered manually. Either way, they’re stored by location and searchable across seasons. Re-entry interval and pre-harvest interval information also surfaces automatically throughout QA Advisor, so people can’t accidentally be sent back into a field or block too soon.

Built-in audit trail

Application records can be exported as PDF or Excel from the web app, individually or in bulk. Every field, block, or growing location also has a complete “field journal” view in QA Advisor showing everything that was planted, scouted, and applied across seasons. For co-ops managing hundreds of accounts and processors requiring supplier documentation, that per-location history is the audit trail that proves a pattern of compliance, not just a single compliant application.

Who benefits

Growers and agronomists

Your application records are your evidence. If a neighbor complains about drift, if an inspector shows up, or if an auditor asks what was applied and when, QA Advisor has the answer ready.

Co-ops and ag retailers

One system for every agronomist on your team, every grower account, every season. When someone is out and a grower calls, any team member can pull up last season’s application records in seconds.

Processors and CPG

You need verifiable documentation from every grower in your supply chain before harvest can begin. QA Advisor gives your grower network a structured way to maintain and submit those records, and gives your field reps a way to review and approve them. See how the compliance workflow works, below.

Connected across QA Advisor

Application records connect directly to the advice and recommendation workflow, to scouting reports, and to soil sampling and prescription data. Everything that happens across your operation, from the first scouting report to the last application, is in one place.

See how Advice & Recommendation Delivery works →See how Crop Scouting connects →

Processors

Compliance built for the food supply chain

For processors and food manufacturers who contract directly with growers, QA Advisor provides a complete compliance workflow across your supply chain.

When you contract with hundreds of growers, you need more than their word that they followed your requirements. You need a system. QA Advisor gives your grower network a structured way to document every required field activity, submit it for review, and gives your field reps a way to approve it before harvest authorization begins. One platform, your entire supply chain.

QA Advisor license

Processors who license QA Advisor for their grower network can brand the solution as their own. Contact us to discuss processor licensing and white-label options.

Your supply chain compliance workflow

Once your field rep approves a grower’s submission, those records are locked and harvest authorization can proceed. Your regional managers see at a glance which locations across your entire supply chain are cleared and ready to schedule. No PDFs. No emails. No USB drives.

Growers record

Growers maintain all required records in QA Advisor throughout the season — applications, irrigation, and anything else required under their processor contract.

Growers submit

When the season’s records are complete, the grower submits them and confirms that everything required has been documented. Records are locked from that point.

Field reps review

The processor’s field rep reviews all submitted records for their assigned growers. They approve, send back with notes for corrections so the grower can resubmit, or reject a field with a reason.

Harvest authorized

Approved fields, blocks, or locations are flagged as harvest-ready. Regional managers see at a glance how many locations are cleared, and scheduling can begin.

Chemical compliance

Chemical compliance checking

Before submitting records for processor review, growers can run a compliance check across any group of fields, blocks, or growing locations, verifying that every application meets product label and regulatory requirements for their region. Locations that pass are cleared for submission. Locations with issues are flagged before anything gets submitted. The check runs automatically through an integration with a chemical compliance partner — no manual rule lookup required.

FAQ

Frequently asked questions

Is application record tracking included in QA Advisor?

Yes. Application record tracking is included in QA Advisor at no additional cost. The processor compliance workflow (grower attestation, field rep review, and chemical compliance checking) is available as an add-on. Contact us for details.

Do I need the Tasks add-on to use this?

No. Application records can be created manually in QA Advisor without the Tasks add-on. The Tasks add-on automates the process: the applicator completes the record in the field at the moment of application, and QA Advisor generates it automatically. Without Tasks, records are entered manually after the fact.

Can our whole team access the same records?

Yes. All records are stored centrally and searchable by location, grower, product, and season, so any team member can pull up what was applied and when, regardless of who wrote the original recommendation.

Does QA Advisor capture weather conditions at the time of application?

QA Advisor pulls wind speed and temperature from its built-in weather integration and pre-populates those fields in the application record. Values can be manually overridden if needed.

Can records be exported for an audit or inspection?

Yes. Application records export as PDF or Excel, individually or in bulk. Records can also be downloaded per location from the field record.

What about compliance for growers supplying food processors?

QA Advisor includes a processor compliance workflow where your grower network submits field records for review, your field reps approve or request corrections, and your regional managers see which locations are cleared for harvest. The processor purchases and deploys QA Advisor for their grower network, branded as their own solution. Contact us to discuss whether this workflow fits your supply chain.

Pricing

Priced for real operations

Application records are included in QA Advisor at no additional cost. The processor compliance workflow is available as an add-on.

SUPPORT

Real people. Practical support.

Have a question? Our team is here to help you get the most out of your FarmQA products. Whether you’re getting started, learning a new feature, or working through an issue, you can reach us by phone or email, or find answers in our online Support Center.

Your records should be as thorough as your agronomy

Application records are included in QA Advisor. Start a free trial today.